Entry Level Accounting Assistant / Bookkeeping Specialist

Job Description

REQUIREMENTS

• Associate’s degree in Accounting, Finance, or a related field or a minimum of three (3) years of relevant bookkeeping experience
• Student Billing experience in FACTS required
• Prior experience working in a school or educational environment is strongly preferred
• Strong understanding of basic accounting principles
• Experience with tuition-based receivables preferred
• Proficiency with accounting software and Microsoft Excel (school-specific systems a plus especially Blackbaud & QBO)
• High level of accuracy and attention to detail
• Strong organizational and time-management skills
• Excellent communication skills

RESPONSIBILITIES

Accounts Receivable (AR) & Student Billing

• Process and manage student billing, tuition invoices, fees, and related receivables
• Apply payments, track outstanding balances, and assist with aging reports
• Respond to basic billing inquiries from families or employees/staff in a professional manner

Accounts Payable (AP)

• Process vendor invoices, verify accuracy, and ensure proper approvals
• Handle credit cards/expense management
• Prepare and process payments in accordance with school policies and timelines
• Maintain organized and accurate AP records

Bank Reconciliations

• Perform monthly bank and credit card reconciliations

Journal Entries & General Ledger Support

• Prepare and post routine journal entries
• Assist with maintaining the general ledger and supporting schedules
• Support month-end close processes as needed

General Bookkeeping & Accounting Support

• Maintain accurate financial records in accordance with school policies and best practices
• Assist with documentation for audits, reviews, or internal reporting
• Perform other bookkeeping and administrative accounting tasks as assigned

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