Administrative Specialist

Job Description

REQUIREMENTS

• Knowledge of administrative and operational workflows within healthcare, telehealth, or human services environments
• Familiarity with remote monitoring platforms, dashboards, and communication systems (Preferred)
• Understanding of HIPAA, confidentiality standards, data entry, and documentation best practices
• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment
• Ability to communicate professionally and compassionately with clients, caregivers, and internal teams
• Ability to follow structured workflows, escalation pathways, and action trees consistently and accurately
• Experience coordinating schedules, meetings, reports, and administrative support tasks for multidisciplinary teams
• Strong attention to detail with the ability to maintain accurate documentation and follow-up records
• Proficiency in Microsoft Office, Teams, CRM/EHR systems, and other internal communication tools
• Ability to identify and escalate non-clinical concerns appropriately while maintaining clear communication with nursing leadership
• Ability to provide basic troubleshooting for LumiLink clients’ iPads and RPS device support.

RESPONSIBILTIES

Customer Focus

• Conduct timely outreach to clients regarding missed vitals or adherence alerts received through the LumiLink dashboard, ensuring a responsive and supportive client experience
• Provide professional, courteous, and supportive communication while assisting clients with adherence-related follow-up activities
• Maintain positive and professional relationships with clients, caregivers, and internal teams through responsive communication and follow-through

Communicates Effectively

• Serve as a point of contact for adherence-related outreach and non-clinical follow-up activities
• Communicate and document client interactions, responses, and follow-up actions clearly and accurately within designated systems and workflows
• Communicate relevant updates to nursing leadership and internal teams in a timely, professional, and organized manner

Collaborates

• Partner with nursing leadership and internal support teams to coordinate adherence follow-up activities and operational tasks
• Collaborate with technology support teams by submitting and tracking tickets related to client device or connectivity concerns
• Coordinate with internal teams regarding client status updates, including hospitalization notifications, refusals, or temporary absences from the home

Tech Savvy

• Utilize remote monitoring dashboards, CRM/EHR systems, and internal communication tools to track and document adherence activities
• Navigate multiple systems and platforms to manage outreach activities, documentation, and follow-up tasks efficiently
• Utilize Microsoft Teams, Outlook, and other digital tools to coordinate meetings, communications, documentation, and workflow activities

Plans & Aligns

• Coordinate adherence follow-up activities to support timely client outreach and operational consistency across the program
• Organize reports, documentation, and operational records to support efficient program management and workflow organization
• Coordinate operational workflows and administrative priorities across teams to support timely communication, task completion, and program efficiency

Manages Complexity

• Manage multiple adherence alerts, outreach activities, and follow-up tasks simultaneously while maintaining accuracy and responsiveness
• Navigate structured workflows and escalation pathways to ensure consistent handling of client responses and operational updates
• Prioritize competing administrative responsibilities in a fast-paced remote healthcare environment while adapting to changing operational needs

Ensures Accountability

• Monitor adherence alerts and complete required outreach and documentation activities within established timelines
• Ensure all client interactions, follow-up actions, and operational updates are documented accurately and consistently
• Maintain accountability for confidentiality, accurate documentation, and compliance with organizational policies and HIPAA requirements in all communications and operational activities

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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