Executive Assistant

Job Description

REQUIREMENTS

– Exceptional written communication skills: professional, polished, and concise

– Proven experience managing inboxes and calendars for senior executives

– Strong organizational skills with meticulous attention to detail

– Ability to work independently, take initiative, and operate without direct supervision

– Proficiency in Microsoft 365 suite including Outlook, Teams, SharePoint, OneDrive, Word, and Excel

– Comfortable managing digital workflows and adapting quickly to new technology platforms

– High level of discretion and confidentiality handling sensitive information

– Experience using AI tools to enhance productivity and workflow efficiency

RESPONSIBILITIES

– Manage the CEO’s inbox and calendar across multiple accounts efficiently and proactively

– Build, organize, and maintain the company’s SharePoint site within the first 90 days

– Process Signal membership applications independently and without prompting; reviewing Tally form responses, making judgment calls on fit, sending acceptance emails, managing the onboarding into Circle, handling payment follow-up

– Handle confidential client and regulatory information with high discretion

– Communicate clearly and professionally on behalf of the executive

– Manage digital workflows and quickly learn new platforms to optimize operations

– Anticipate executive needs and protect her time by prioritizing and filtering requests

– Actively seek and implement AI-driven solutions to streamline workflows and improve team efficiency

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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