Part-Time Administrative Contractor

Job Description

REQUIREMENTS

• Proven experience in office administration or clerical roles with strong organizational skills
• Working knowledge of Microsoft Office, QuickBooks, and CRM platforms
• Strong written communication skills
• Excellent time management and organizational skills
• Ability to work independently in a remote environment
• Comfortable asking for what is needed to complete a task without waiting to be directed
• Strong typing skills with attention to detail for data entry tasks
• Demonstrated ability to manage time effectively and prioritize multiple tasks in a remote setting
• Previous experience in office management or personal assistant roles is advantageous

RESPONSIBILITIES

• Data entry and records management
• Billing and billing follow-up
• Regular email communication with internal team members and clients
• Administrative support across multiple organizational accounts
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks accounting software
• Support office management tasks such as filing, document proofreading, and organizing digital files for easy retrieval
• Assist with calendar management, scheduling appointments, and coordinating meetings efficiently
• Provide excellent customer support through phone etiquette and prompt responses to inquiries in both English and bilingual communication as needed
• Handle bookkeeping tasks including invoicing, expense tracking, and reconciling accounts using QuickBooks
• Maintain organized office workflows by managing correspondence, filing systems, and supporting personal assistant duties as required

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