Data Entry Associate

Job Description

REQUIREMENTS

• High school diploma or equivalent required; associate’s or bachelor’s degree in business, healthcare administration, information technology, or a related field is a plus
• 0–2 years of experience in data entry, administrative support, or a healthcare related role
• Excellent typing speed and accuracy with a minimum of 40–50 WPM
• Strong attention to detail with a high level of accuracy in data entry and record keeping
• Proficiency with Microsoft Office Suite especially Excel, Word, and Outlook
• Experience with electronic health record systems, CRM software, or database management tools is a plus
• Strong organizational and time management skills with the ability to meet deadlines
• Excellent written and verbal communication skills
• Self-motivated, reliable, and able to work independently in a remote environment
• Ability to handle sensitive client and organizational information with discretion and professionalism
• Genuine passion for behavioral health, wellness, and making a positive impact in the community
• Bilingual skills are a welcome bonus

RESPONSIBILITIES

• Accurately enter, update, and maintain client records, program data, and operational information across company databases and systems
• Review and verify data for accuracy, completeness, and consistency prior to entry
• Process and manage incoming data from multiple sources including clinical, administrative, and operations teams
• Identify and correct data discrepancies, errors, and inconsistencies in a timely and thorough manner
• Generate and compile data reports for internal departments and management review
• Maintain organized and up-to-date digital records and filing systems in compliance with company policies
• Collaborate with cross-functional teams to ensure data integrity and workflow efficiency
• Assist with data migration, data cleansing, and database management projects as needed
• Handle all client and organizational data with the highest level of confidentiality and in compliance with HIPAA and applicable privacy regulations
• Respond to internal data requests promptly and professionally
• Identify opportunities to improve data entry processes and communicate recommendations to management
• Provide general administrative and operational support as required

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