Executive Operations & Personal Support Coordinator

Job Description

REQUIREMENTS

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• 3+ years of experience as a Personal Assistant, Executive Assistant, or Administrative Coordinator
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools
• Exceptional organizational, time-management, and multitasking abilities
• Excellent written and verbal communication skills
• Ability to work independently and manage competing priorities in a remote environment
• High level of professionalism, discretion, and attention to detail

Preferred

• Experience supporting senior executives in corporate or manufacturing environments
• Familiarity with travel booking platforms and expense management tools
• Experience with project management or CRM software
• Ability to adapt quickly in a fast-paced, deadline-driven environment

RESPONSIBILITIES

• Manage executive calendars, appointments, and scheduling across multiple time zones
• Coordinate travel arrangements, itineraries, accommodations, and expense reporting
• Handle confidential information with professionalism and discretion
• Support day-to-day administrative and personal assistance tasks for executive leadership
• Organize meetings, prepare agendas, presentations, and follow-up documentation
• Assist with project coordination, vendor communication, and operational logistics
• Monitor and prioritize incoming communications, emails, and requests
• Maintain organized digital records, files, and reporting systems
• Collaborate with internal departments and external partners to ensure efficient workflow

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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