Executive Assistant

Job Description

JOB DETAILS

REQUIREMENTS

• Exceptional attention to detail and strong commitment to accuracy
• Experience consistently producing high-quality work, managing multiple tasks, and executing under deadlines, occasionally during high-pressure situations
• Proven track record of handling confidential and sensitive information with discretion and professionalism
• Experience anticipating prep and coordination meetings for large scale and strategic projects
• Demonstrated ability to work independently and as part of a team
• Excellent organizational and communication skills
• Experience working with organizations both inside and outside the U.S.
• Experience working in the non-profit sector and/or a tech-focused organization
• Enthusiastic about finding ways to add culture-building and connection opportunities and/or creative touches to your work
• General understanding of the existing landscape of the Wikimedia movement
• Passion for our mission to share free knowledge with the world

RESPONSIBILITIES

• Manage complex calendar scheduling for the CEO, with internal and external stakeholders across time zones
• Support scheduling Board and Committee meetings
• Arrange domestic and international travel arrangements for the CEO
• Prepare and submit expense reports and manage reimbursements for the CEO and Board of Trustees
• Partner with the internal Admin team on scheduling logistics related to cross-team initiatives and projects
• Support logistics and planning for in-person events including venue selection and catering
• Support scheduling and project management work for other Foundation special projects as needed.

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