Training Administrator

Job Description

REQUIREMENTS

• High school diploma or equivalent (associate or bachelor’s degree preferred)
• 2+ years of administrative experience, preferably in training, compliance, or regulated environments
• Strong organizational and time management skills with attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to manage sensitive and confidential information with discretion
• Strong written and verbal communication skills

Preferred

• Experience with state licensing or regulatory compliance processes
• Familiarity with training management systems (LMS) or recordkeeping systems
• Experience working in a regulated industry (e.g., security, healthcare, education, or government)

RESPONSIBILITES

Training Administration

• Coordinate and schedule training courses, instructors, and facilities
• Maintain training calendars and communicate updates to staff and students
• Prepare training materials, rosters, sign-in sheets, and course packets
• Track student attendance, course completion, and certification status
• Assist instructors with administrative needs before, during, and after training sessions
• Maintain digital and physical training records in accordance with retention policies

State Licensing Support

• Process company, employee, and student licensing applications in accordance with state regulatory requirements
• Ensure accuracy and completeness of all licensing documentation prior to submission
• Track application statuses, renewals, expirations, and continuing education requirements
• Serve as liaison between the organization and state licensing agencies
• Maintain organized and audit-ready licensing files

Legal & Compliance Support

• Assist in maintaining compliance with applicable laws, regulations, and internal policies
• Organize and maintain compliance documentation, including audits, inspections, and reports
• Support preparation for regulatory audits and inspections
• Track compliance deadlines and reporting requirements
• Assist with updating policies, procedures, and training materials to reflect regulatory changes

Administrative & Operational Support

• Manage incoming calls, emails, and inquiries related to training and licensing
• Maintain filing systems (electronic and physical) for training and compliance records
• Generate reports on training metrics, licensing status, and compliance tracking
• Coordinate meetings, take minutes, and follow up on action items
• Order and maintain office and training supplies
• Handle intake of uniform requests and shipments
• Support special projects as assigned by leadership qualifications

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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