Talent Operations Specialist

Job Description

REQUIREMENTS

• Bachelor’s degree in Human Resources, Business Administration, Management, or a related field.
• Minimum of 3–5 years of experience in HR operations, talent operations, employee experience, or performance management.
• Practical experience coordinating employee onboarding and probation review processes.
• Strong understanding of performance appraisal cycles, KPI tracking, employee objectives, and performance documentation.
• Experience maintaining HR records, employee trackers, and management reports.
• Strong organizational and follow-up skills, with the ability to manage multiple deadlines.
• Excellent attention to detail and accuracy when handling employee information and documentation.
• Strong written and verbal communication skills.
• Ability to communicate professionally with employees, managers, and senior stakeholders.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Excel, PowerPoint, Word, and HR management systems.
• Knowledge of UAE employment practices is preferred.

RESPONSIBILITES

• Coordinate the full onboarding process for new employees from offer acceptance through the completion of their probation period.
• Prepare onboarding schedules, welcome packs, employee documentation, induction materials, and internal announcements.
• Coordinate with IT, Administration, Finance, and relevant departments to ensure system access, equipment, workspaces, and other requirements are ready before each employee’s joining date.
• Conduct or coordinate company orientation sessions covering policies, procedures, organizational structure, benefits, and workplace expectations.
• Ensure all required employment documents, forms, acknowledgements, and approvals are completed and properly recorded.
• Schedule introductory meetings, departmental inductions, training sessions, and key stakeholder meetings for new employees.
• Monitor onboarding progress through structured check-ins with employees and line managers.
• Collect onboarding feedback and identify opportunities to improve the employee experience and internal processes.
• Maintain onboarding checklists, trackers, employee files, and completion records.

Probation Management

• Maintain an accurate tracker of employee probation periods, confirmation dates, and review deadlines.
• Notify managers in advance of upcoming probation reviews and provide the required assessment documentation.
• Follow up with managers to ensure probation evaluations are completed within the required timeframe.
• Coordinate probation confirmation, extension, or termination documentation in line with company policies.
• Ensure all probation-related decisions, approvals, and supporting documents are properly recorded.
• Prepare regular reports highlighting pending, overdue, and completed probation reviews.

Performance Management

• Support the administration and implementation of the company’s performance management framework.
• Coordinate annual, mid-year, quarterly, and probationary performance review cycles.
• Maintain performance review calendars, employee eligibility lists, evaluation forms, and completion trackers.
• Guide employees and managers on performance review procedures, timelines, rating criteria, and documentation requirements.
• Follow up with department heads and line managers to ensure reviews are completed accurately and on time.
• Review submitted performance evaluations for completeness, consistency, and appropriate supporting comments.
• Track employee objectives, KPIs, development plans, performance ratings, and review outcomes.
• Support the documentation and monitoring of performance improvement plans.
• Maintain confidential and accurate performance records.
• Prepare performance management reports, completion summaries, rating distributions, and management dashboards.
• Support calibration meetings by preparing relevant employee and performance information.
• Identify recurring performance-related gaps and support the development of appropriate improvement initiatives.

Employee Lifecycle Operations

• Maintain accurate and up-to-date employee records throughout the employment lifecycle.
• Track employee milestones, including joining dates, probation periods, contract renewals, promotions, transfers, and performance reviews.
• Prepare employee letters and documentation related to confirmations, promotions, transfers, title changes, and other employment updates.
• Ensure employee information is accurately reflected across HR systems, trackers, organizational charts, and internal records.
• Support internal employee movements and ensure the required documentation and approvals are completed.
• Coordinate exit clearance and offboarding processes when required, including documentation, asset returns, and final handover tracking.

HR Policies and Process Compliance

• Support the implementation and communication of HR policies, procedures, and employee guidelines.
• Ensure onboarding, probation, and performance processes are completed in accordance with company policies and applicable employment requirements.
• Maintain proper documentation and audit trails for all talent operations activities.
• Monitor employee and manager compliance with required HR processes and timelines.
• Assist in updating onboarding materials, performance review forms, employee handbooks, and internal procedures.
• Identify process gaps and recommend improvements to increase efficiency, consistency, and employee experience.

Reporting and Coordination

• Maintain talent operations dashboards, trackers, and employee lifecycle reports.
• Prepare regular reports on onboarding completion, probation status, performance review completion, and overdue actions.
• Monitor key talent operations metrics and highlight areas requiring management attention.
• Coordinate closely with department heads, managers, HR, IT, Finance, and Administration.
• Respond to employee and manager queries relating to onboarding, probation reviews, performance processes, and HR documentation.
• Ensure all employee information is handled with a high level of confidentiality and accuracy.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#CrossChannelJobs #JobSearch
#CareerOpportunities #HiringNow
#Employment #JobOpenings
#JobSeekers