Studio Operations & Project Manager

Job Description

REQUIREMENTS

• 3+ years of project management experience, preferably in a creative, media, or service business.
• A fast-paced, high-follow-through work style. You’re wired for execution, not ideation.
• Demonstrated experience sourcing and managing freelancers across Fiverr, Upwork and production platforms.
• Hands-on social media management experience with a strength in short-form video coordination. Instagram Reels is the priority platform.
• Excellent written communication
• CRM and systems experience. You’ve ideally built workflows from scratch.
• Highly organized, proactive, and comfortable owning multiple priorities simultaneously.
• Clear, professional communicator with clients, collaborators, and founder
• You don’t need to reinvent the process. You want to own it and keep it running.

RESPONSIBILITIES

• Strategize with the team and execute marketing and business growth strategies.
• Own the management of web and social media content production campaigns (strategy with founder, coordinating with creatives to assist with creation of assets, schedule/monitor campaigns)
• Execute campaigns across social, email, web, and print.
• Research and apply for relevant speaking engagements and industry forums.
• Build and maintain referral relationships with wealth advisors, estate planners, family offices, lawyers, and ancestry platforms.
• Manage all partner and referral partner communication.
• Own all lead tracking, CRM management, and follow-up across warm, cold, and referral leads.
• Project manage all active productions, including timelines, milestones, deadlines, and team accountability.
• Build and maintain operational systems from the ground up, including AI workflow integration.
• Coordinate scheduling, production logistics, and crew.
• Source, vet, and hire freelance production talent through Fiverr, film production boards, and industry networks.
• Hold team accountable to quarterly and weekly commitments. Flag when priorities are drifting, and keep the business moving without waiting to be asked.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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