Student Engagement & Clubs Specialist

Job Description

REQUIREMENTS

• Bachelor’s degree in Business Administration, Marketing, or an equivalent field.
• At least 2 years’ experience in student affairs, event management, or a related administrative role.
• Strong organizational and communication skills.
• Ability to work collaboratively with students, faculty, and external partners.
• Commitment to diversity, inclusion, and student development.
• Proficiency with digital platforms and documentation management.

RESPONSIBILITES

• Charter/renew clubs and societies; maintain constitutions, adviser assignments, and recognition status; ensure adherence to university policies, code of conduct, finance rules, risk and HSE requirements.
• Plan and deliver a year-round calendar (welcome week, cultural/sports/volunteering, leadership and service-learning, recognition events); coordinate bookings, permits, logistics, vendors, and post-event reviews.
• Recruit, train, and coach student leaders (Union/club officers) on governance, budgeting, inclusive practice, safeguarding, event planning, and risk management; run leader onboarding and refreshers each term.
• Maintain accurate portal/web pages and event listings; produce campaign materials; manage student-facing channels; and timely stakeholder updates. Track participation, diversity of engagement, learning outcomes, and satisfaction; run “you said—we did” loops; submit termly dashboards and an annual engagement report with improvement actions.
• Use approved platforms for proposals, bookings, attendance, incident logs, and leader training records; maintain secure, auditable documentation.
• Map activities to co-curricular transcript/awards; verify student completions and issue endorsements/badges in coordination with the Deanship.

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