Senior Officer

Other Positions

Dubai

August 26, 2026

Application ends: November 23, 2026

Job Description

REQUIREMENTS

Bachelor’s degree/Diploma in Logistics, Supply Chain Management, Business Administration, Engineering, or a related discipline.
Typically 3–7 years of relevant logistics experience, preferably in power, EPC, construction, infrastructure, industrial, or large-scale projects.
Good experience in project logistics, material movement, transportation coordination, and site logistics.
Knowledge of domestic and international transportation, freight forwarding, customs clearance, and shipment tracking.
Experience handling project cargo, heavy equipment, oversized loads, and time-critical materials is preferred.
Good understanding of logistics documentation including purchase orders, packing lists, delivery notes, bills of lading, airway bills, customs documents, and certificates of origin.
Experience coordinating with suppliers, freight forwarders, transporters, customs agents, and project teams.
Good knowledge of warehouse and site material-handling processes.
Understanding of HSE requirements for transportation, loading/unloading, lifting, and material handling.
Strong coordination and communication skills with internal and external stakeholders.
Good planning, organizational, analytical, and problem-solving abilities.
Proficiency in MS Office, particularly Excel, and logistics/ERP systems.
Ability to manage multiple shipments and priorities under tight project deadlines.
UAE/GCC logistics and project experience is preferred.

Preferred

Experience in power projects, substations, transmission and distribution, EPC, or major infrastructure projects.
Experience handling transformers, GIS/AIS equipment, switchgear, generators, cable drums, structural materials, and other heavy project equipment.
Experience coordinating heavy-lift and abnormal-load transportation.
Familiarity with UAE customs, port, road transportation, and authority requirements.
Experience working with major EPC contractors, logistics providers, engineering consultants, and utility clients.
Knowledge of SAP, Oracle, or other ERP/logistics management systems will be an advantage.
Professional certification in logistics or supply chain management will be an advantage.

RESPONSIBILITES

Coordinate day-to-day logistics activities for power project sites, warehouses, and project locations.
Plan and coordinate transportation of materials, equipment, machinery, tools, and other project resources to and from project sites.
Coordinate with Procurement, Stores, Construction, Planning, Project Management, and suppliers to ensure timely delivery of project materials.
Track material dispatches, deliveries, shipments, and expected arrival dates.
Maintain accurate records of incoming and outgoing materials, equipment, and project shipments.
Coordinate with suppliers, transporters, freight forwarders, customs agents, and subcontractors for logistics requirements.
Prepare delivery schedules and coordinate vehicle and transportation requirements based on project priorities.
Monitor the movement of critical and long-lead materials and provide timely updates to project teams.
Coordinate loading, unloading, transportation, and delivery of heavy and oversized equipment in accordance with approved procedures.
Assist in planning transportation requirements for transformers, switchgear, generators, cable drums, structural materials, construction equipment, and other project cargo.
Ensure proper documentation is available for transportation, delivery, customs clearance, and receipt of materials.
Coordinate import and export documentation, customs clearance, permits, and related logistics activities where applicable.
Liaise with freight forwarders, shipping lines, customs authorities, and transport companies to ensure timely clearance and delivery.
Monitor shipment status and resolve transportation, customs, documentation, and delivery-related issues.
Coordinate with site teams to ensure delivery locations, access routes, unloading areas, and storage facilities are ready before material arrival.
Ensure materials and equipment are properly handled, protected, secured, and stored during transportation and delivery.
Coordinate special transportation requirements for heavy, high-value, fragile, hazardous, or oversized cargo.
Ensure appropriate permits and approvals are obtained for abnormal/oversized load transportation where required.
Coordinate with HSE teams to ensure safe loading, unloading, lifting, transportation, and material handling activities.
Ensure vehicles, drivers, lifting equipment, and transport contractors meet project HSE and compliance requirements.
Monitor transporter performance, delivery timelines, vehicle availability, and service quality.
Maintain logistics registers, shipment trackers, delivery records, vehicle records, and transportation documentation.
Monitor logistics costs and support efficient utilization of transportation and related resources.
Assist in verifying delivery notes, packing lists, shipping documents, and material receipt documentation.
Coordinate with Store teams for material receiving, inspection, identification, and transfer to designated storage locations.
Follow up on damaged, short, delayed, or incorrect deliveries and coordinate resolution with suppliers and transporters.
Support project teams in maintaining adequate material availability and preventing construction delays due to logistics constraints.
Prepare daily, weekly, and monthly logistics reports and provide shipment and delivery status updates.
Maintain records of pending shipments, delayed deliveries, customs issues, and critical logistics activities.
Participate in project coordination meetings and provide logistics updates and risk alerts.
Identify potential logistics risks and recommend mitigation measures to avoid project delays.
Ensure compliance with company procedures, project requirements, contractual obligations, and applicable UAE regulations.
Coordinate mobilization and demobilization of project equipment, temporary facilities, tools, and other resources.
Support movement of personnel, equipment, and materials between project sites when required.
Assist with logistics planning during project start-up, peak construction periods, commissioning, and project close-out.
Provide guidance to logistics coordinators, drivers, transporters, and support staff as required.