Senior Executive Secretary

Job Description

REQUIREMENTS

• Bachelor’s degree in Business Administration, Management, or a related field (Project/Time Management certification is an advantage).
• 5+ years of experience as an Executive Secretary/Executive Assistant supporting C-level executives, preferably CFO, Commercial, or Marketing leaders.
• Proven expertise in preparing board presentations, executive decks, business reviews, and management reports.
• Advanced proficiency in Microsoft PowerPoint, Excel, Word, and Outlook, with strong presentation and reporting skills.
• Excellent organizational, planning, communication, and stakeholder management abilities with a high level of professionalism.
• Strong analytical skills with the ability to manage multiple priorities, meet tight deadlines, and maintain exceptional attention to detail.
• Experience in FMCG, Manufacturing, Retail, or Corporate environments; exposure to Finance and Marketing functions is preferred.
• Maintains strict confidentiality, demonstrates strong ownership and accountability, and works proactively with minimal supervision.

RESPONSIBILITIES

• Provide executive and administrative support to the Senior Leadership Team.
• Manage calendars, meetings, travel arrangements, and executive schedules.
• Prepare presentations, board packs, business reviews, reports, and executive communications.
• Coordinate meetings, agendas, minutes, action items, and follow-ups.
• Handle confidential correspondence, records, and business documentation.
• Analyze and consolidate business data, market intelligence, competitor insights, and performance reports.
• Support marketing and category development activities, including campaigns, promotions, product launches, and business reviews.
• Monitor budgets, purchase orders, invoices, and payment approvals.
• Liaise with internal and external stakeholders, vendors, agencies, and government entities.
• Organize corporate events, cross-functional projects, and executive activities.
• Track project progress, provide status updates, and ensure timely delivery of objectives.
• Maintain professionalism, confidentiality, and support continuous improvement initiatives and other management-assigned duties.

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