Senior Executive Assistant

Job Description

REQUIREMENTS

• 6+ years in a Senior Executive Assistant, Executive Operations, or Chief of Staff associate role
• Direct experience supporting a founder, CEO, or C-suite executive
• Proven ability to build systems, trackers, and operating rhythms from scratch
• Strong project coordination experience across multiple stakeholders
• Excellent written communication and synthesis skills
• Ability to work independently in a fast-moving, ambiguous environment
• Proficiency with Google Workspace, Slack, ClickUp, Notion, HubSpot, or Airtable
• High discretion and trustworthiness with sensitive information
• Currently based in Latin America (LATAM) or Europe

Preferred

• Proficiency using AI tools to support research, drafting, and workflow creation

RESPONSIBILITIES

• Manage and organize the CEO’s inbox, calendar, meetings, reminders, notes, and follow-ups
• Capture open loops, ideas, commitments, and action items into organized next steps
• Build and maintain practical systems including trackers, decision lists, and weekly briefs
• Categorize and prioritize projects by owner, deadline, status, and decision needed
• Proactively follow up with internal team members, vendors, partners, and stakeholders
• Lead or own strategic initiatives from start to finish with minimal direction
• Prepare concise summaries, meeting briefs, recaps, and recommendations
• Protect the CEO’s focus and manage up by flagging bottlenecks and challenging senior leadership when necessary
• Coordinate work across marketing, sales, hiring, legal, and internal operations

Are you interested in this position?

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