Records & Data Coordinator

Job Description

REQUIREMENTS

• Proven experience in document management systems (DMS), record management systems (RMS), or content management platforms such as SharePoint or iManage.
• Strong understanding of metadata schemas, taxonomy development, archives management, and archival standards.
• Familiarity with records retention schedules, regulatory compliance management, and government records management regulations.
• Demonstrated organizational skills with the ability to manage multiple projects simultaneously while maintaining attention to detail.
• Experience in physical records management, digitization processes, and electronic records management (ERM).
• Knowledge of information security principles related to sensitive data handling and access controls.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for documentation and reporting purposes.
• Administrative experience supporting content or records management initiatives within a corporate or governmental environment is highly desirable.

RESPONSIBILITES

• Manage and maintain comprehensive record management systems (RMS) and content management systems such as SharePoint and iManage to ensure data accuracy and accessibility.
• Develop, implement, and monitor records retention policies aligned with organizational compliance requirements and regulatory standards.
• Organize, classify, and archive physical and electronic records according to established archival standards, taxonomy, and metadata schemas.
• Oversee digitization projects to convert physical records into electronic formats, ensuring adherence to archival processing protocols.
• Conduct regular audits of information management practices to verify compliance with government records management regulations and internal policies.
• Collaborate with cross-functional teams to establish effective filing procedures, metadata standards, and information security measures.
• Proofread documentation for accuracy, consistency, and adherence to organizational guidelines before final approval or dissemination.
• Support the implementation of information governance initiatives by providing training on document management systems and record retention practices.

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