Records Coordinator

Job Description

REQUIREMENTS

• Education: High School Diploma or equivalent required; degree or formal certification in Health Information Technology (HIT) or Healthcare Administration preferred.
• Experience: 1–3 years of experience managing medical records, health information, or clinical documentation within a medical or psychological practice setting.
• Technical Skills:
  • Proficiency with Electronic Health Record (EHR/EMR) software, document management platforms, and Microsoft Office Suite.
  • Demonstrated familiarity with medical records laws, HIPAA regulations, and Release of Information protocols.
  • Dedicated high-speed internet connectivity and a confidential remote workspace suitable for processing sensitive medical records.
• Core Competencies:
  • Meticulous attention to detail and strong organizational skills.
  • High ethical standards regarding patient privacy and data confidentiality.
  • Professional written and verbal communication skills.

RESPONSIBILITES

• Health Records Management: Retrieve, organize, index, and digitize incoming patient documentation, treatment histories, and clinical assessment files within our Electronic Health Record (EHR) system.
• Release of Information (ROI): Process formal medical records requests from patients, legal representatives, and insurance providers in accordance with state laws and HIPAA compliance guidelines.
• Data Auditing & Archiving: Regularly audit active and inactive patient files for missing information, correct digital indexing, and manage secure record retention and destruction schedules through secure remote channels.
• Interdepartmental Coordination: Serve as the primary administrative point of contact for clinical staff regarding chart updates, record verification, and document processing requests.
• Privacy & Security Compliance: Enforce strict data security policies to safeguard Electronic Protected Health Information (ePHI) from a secure, private home office space.

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