QuickBooks Desktop/Online Bookkeeper

Job Description

JOB DETAILS

REQUIREMENTS

• Proven experience using QuickBooks Desktop (minimum 2 years preferred)

• Demonstrated experience with bookkeeping cleanups and reconciliations, not just ongoing data entry
• Strong understanding of bank, credit card, and balance sheet reconciliations
• Working knowledge of double-entry accounting principles and general ledger structure
• Experience reviewing and correcting misclassified transactions and posting errors
• Ability to prepare and understand journal entries and account adjustments
• Comfortable working with high-volume transaction accounts and historical data
• Ability to analyze financial reports, including Profit & Loss and Balance Sheet, and identify discrepancies
• Strong attention to detail with the ability to work independently and meet deadlines
• Clear written communication skills for documenting issues and asking clarification questions
• Experience supporting year-end close and tax preparation readiness (no tax filing required)

RESPONSIBILITIES

• Perform detailed QuickBooks Desktop bookkeeping, including reviewing, correcting, and cleaning up existing company files

• Reconcile bank accounts, credit cards, and balance sheet accounts monthly and as part of year-end cleanup
• Review and correct misclassified transactions, duplicates, and posting errors
• Prepare and post journal entries as needed to properly reflect business activity
• Maintain and review the chart of accounts for accuracy and consistency
• Conduct general ledger review to ensure accounts are complete and properly supported
• Prepare and review financial reports, including Profit & Loss, Balance Sheet, and transaction detail reports
• Identify discrepancies, missing data, or unsupported balances and communicate questions clearly for resolution
• Maintain clear documentation and cleanup notes for work performed
• Support year-end readiness for tax preparation (no tax filing required)
• Follow established bookkeeping procedures and internal quality standards

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