Project Coordinator

Coordinator

Remote

September 1, 2026

Application ends: November 30, 2026

REQUIREMENTS

2+ years of project coordination or project administration experience in construction or related industries.
Strong organizational skills with the ability to manage multiple projects simultaneously.
High attention to detail and documentation accuracy.
Proficiency with Microsoft Office (Excel required).
Experience with project management or accounting platforms.

Preferred

Experience supporting MEP, controls, building automation, or data center construction projects.
Associate’s or Bachelor’s degree in Construction Management, Business, or related field.
Basic understanding of construction financial processes including budgets, cost codes, and change orders.
Experience with platforms such as Procore, Monday.com, Sage Intacct, Foundation, or similar systems.

RESPONSIBILITES

Project Coordination & Execution

Support Project Managers in coordinating day-to-day execution of data center controls projects.
Assist in updating project schedules, track milestones, and identify potential risks or delays.
Coordinate internal teams, subcontractors, and vendors to support timely project delivery.
Assist with mobilization planning, site access documentation, and workforce logistics.
Support preparation of project status reports and internal dashboards.

Documentation & Controls

Manage document control processes, including submittals, RFIs, change logs, drawings, contracts, and closeout documents.
Maintain accurate and organized project files in project management, accounting, and document systems.
Track submittals and RFIs to ensure timely processing and follow-up.
Prepare meeting agendas, capture minutes, and track follow-up actions.
Update project management systems with current status notes, documentation, and dependencies.

Client & Stakeholder Support

Assist Project Managers with communication workflows and documentation required by clients.
Support coordination between engineering, procurement, accounting, and field teams.
Maintain action item logs and ensure timely follow-through on assigned tasks.

Cost, Billing & Administrative Support

Assist with budget tracking, cost coding, and invoice support.
Track purchase orders, subcontractor pay applications, vendor invoices, and material receipts.
Support preparation and tracking of change orders and associated documentation.
Coordinate with accounting to ensure accurate billing and job cost reporting.
Monitor committed costs versus budget and escalate discrepancies to the Project Manager.

Field & Closeout Support