Project Coordinator

Job Description

JOB DETAILS

REQUIREMENTS

• Learns and utilizes project management tools and finance systems to support tracking and reporting
• Contributes to process improvement by identifying inefficiencies and suggesting enhancements

• Participates in project kick-offs and post-project reviews to gain exposure to full project lifecycle
• Bachelor’s Degree required; or an equivalent combination of education and relevant internship or administrative experience
• 0-1 years of professional experience; prior internship or exposure to project coordination, marketing, or healthcare/pharmaceutical industries is a plus
• Basic understanding of project workflows and agency processes (digital and/or print) is helpful but not required
• Familiarity with project management tools (e.g., Smartsheet, Wrike) is a plus; willingness to learn is essential
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Excellent written and verbal communication skills
• Detail-oriented with a proactive mindset
• Ability to work collaboratively in a fast-paced, team-oriented environment
• Comfortable asking questions, taking initiative, and adapting to changing priorities

RESPONSIBILITIES

• Assists in creating and maintaining project timelines and status trackers
• Supports scheduling and coordination of internal meetings, including preparing agendas and capturing meeting notes
• Helps monitor project progress and flags potential risks or delays to the Project Manager
• Ensures project documentation is organized, up-to-date, and accessible to relevant stakeholders
• Assists with routing materials for review and approval, ensuring compliance with pharmaceutical industry standards
• Supports communication between internal teams and external vendors to keep projects moving smoothly

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