Payroll Specialist

Specialist

Remote

August 17, 2026

Application ends: November 14, 2026

Job Description

REQUIREMENTS

Strong attention to detail and commitment to accuracy.
Strong organizational and time-management skills.
Ability to manage multiple payroll schedules and meet strict deadlines.
Proficiency with Microsoft Office Suite, particularly Excel and Outlook.
Excellent verbal and written communication skills.
Ability to review financial and payroll information for accuracy and identify discrepancies.
Ability to handle confidential employee, client, and financial information appropriately.
Strong follow-through and ability to work independently.
Comfortable learning and working with payroll and accounting software.
Professional and courteous demeanor when communicating with clients, employees, and team members.

Preferred

Experience processing payroll for multiple clients or businesses.
Experience with payroll software or cloud-based payroll platforms.
Familiarity with QuickBooks or similar accounting software.
Understanding of payroll deductions, payroll taxes, wage calculations, and employer payroll responsibilities.
Experience processing new hires, terminations, direct deposits, and employee payroll changes.
Experience assisting with payroll reconciliations and payroll reporting.
Familiarity with quarterly and year-end payroll processes, including W-2 and 1099 reporting.
Experience working in a bookkeeping, accounting, payroll, or professional services environment is a plus.

RESPONSIBILITES

Process weekly, biweekly, semimonthly, and monthly payrolls accurately and on schedule.
Collect, review, and verify employee hours, wages, salaries, deductions, reimbursements, bonuses, commissions, and other payroll-related information.
Enter and maintain employee payroll information within applicable payroll systems.
Review payroll reports for accuracy before payroll is finalized.
Identify and assist with resolving payroll discrepancies, missing information, or processing errors.
Maintain accurate and organized payroll records and supporting documentation.
Process employee payroll changes, including new hires, terminations, compensation changes, deductions, and direct deposit updates.
Assist with client and employee payroll-related questions in a professional and timely manner.
Maintain payroll calendars and monitor payroll submission and processing deadlines.
Assist with payroll tax documentation, reporting, and other payroll compliance requirements.
Support quarterly and year-end payroll processes, including reviewing payroll records and assisting with W-2 and 1099 preparation as applicable.
Coordinate with bookkeeping and accounting team members to ensure payroll information is properly documented and recorded.
Assist with payroll reconciliations and review payroll-related accounts for accuracy.
Maintain confidentiality of employee, client, payroll, tax, and financial information.
Maintain organized digital payroll files and client documentation.
Follow established payroll procedures and internal quality-control processes.
Communicate with management regarding payroll issues, approaching deadlines, missing client information, or other concerns.
Assist with improving payroll procedures, checklists, documentation, and workflows.
Perform other payroll, accounting support, and administrative duties as assigned.