Payroll Specialist

Job Description

REQUIREMENTS

• Proven experience in payroll management within a corporate or public accounting setting, ideally with exposure to governmental or non-profit accounting standards.
• Strong knowledge of financial software such as QuickBooks, Quicken, Sage, Xero, PeopleSoft, or similar platforms used for payroll processing and general ledger reconciliation.
• Familiarity with technical accounting principles including double entry bookkeeping, debits & credits, journal entries, account reconciliation, and financial statement preparation.
• Hands-on experience with payroll systems like ADP, Ceridian, Kronos, UltiPro or equivalent is highly preferred.
• Demonstrated ability in data entry accuracy along with proficiency in math skills such as 10 key typing and account analysis.
• Understanding of tax regulations related to payroll including tax filings and compliance requirements across different jurisdictions.
• Ability to interpret financial concepts related to budgeting, credit analysis, financial services operations, and account reconciliation processes. 

RESPONSIBILTIES

• Manage end-to-end payroll processing using various payroll software such as Workday, ADP, Paychex, Ceridian, Kronos, UltiPro, Sage, Xero, and PeopleSoft.
• Ensure compliance with SOX (Sarbanes-Oxley Act) controls and internal audit requirements during payroll operations.
• Reconcile payroll data with general ledger accounts through detailed account analysis and balance sheet reconciliation.
• Maintain accurate records of employee hours, benefits deductions, tax filings, and other payroll-related data entry tasks.
• Prepare and review journal entries related to payroll transactions, ensuring adherence to GAAP (Generally Accepted Accounting Principles) and governmental accounting standards.
• Collaborate with HR and finance teams to ensure proper classification of employees and contractors while managing accounts payable and receivable related to payroll expenses.
• Conduct regular audits of payroll processes, including tax experience and compliance checks, to prevent errors and ensure timely reporting.
• Support budgeting activities by providing detailed payroll cost analysis and assisting with financial concept understanding for non-profit or corporate accounting environments.

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