Payroll Specialist

Job Description

REQUIREMENTS

• 3-5+ years of experience in multi-state payroll for hourly, salary, union and seasonal employees.
• Strong knowledge of taxable fringe benefits and processing of Certified Payroll for State and Federal Projects.
• Previous experience with Dayforce payroll software.
• Certified Payroll Professional (CPP) or equivalent certification preferred.
• Strong knowledge of federal and state payroll regulations with an emphasis on multi-state taxation and garnishments.
• Experience and knowledge of State Labor laws.
• Excellent communication skills, both verbal and written, with the ability to convey information accurately, clearly and in a manner easily understood.
• Ability to prioritize and meet tight deadlines and effectively manage internal/external relations.
• Ability to handle confidential and sensitive information in a diplomatic and tactful manner.
• Proficient in Microsoft Office, particularly Excel.
• Legal Authorization to work in the US is required. 

RESPONSIBILITIES

• Perform all necessary duties in a timely manner to accurately process multi-state, bi-weekly and weekly payroll for salary, hourly union, and non-union employees.
• Process on demand payments, retroactive payments, one-time payments, taxable fringe benefits, tax adjustments and equity-based compensation ensuring compliance with company policies, contracts, and federal and state regulations.
• Demonstrate a thorough understanding of tax implications for different types of employee payments, including benefits and equity-based compensation.
• Export and reconcile data from the time and attendance system and review/audit timecard data for accuracy.
• Conduct thorough reviews and audits of payroll registers, timecard data, and third-party payments to ensure accuracy and compliance.
• Handle stop payments, void checks, direct deposit reversals, and overpayment collections in compliance with company policies and relevant regulations.
• Provide support to employees and management regarding payroll-related inquiries, demonstrating strong communication and technical skills.
• Interpret and implement withholding orders for various purposes, such as levies, garnishments, and child support, ensuring compliance within regulatory timelines.
• Conduct audits of HR forms in the HRIS system, including new hire information, terminations, pay-rate changes, and location changes, collaborating with HR and managers to resolve discrepancies.
• Complete Year end processing and reconciliations including W2’s and state filings
• Ensure compliance with company policies and internal controls.
• Other duties as required.

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