Payroll Administrator I

Administrator

Remote

July 2, 2026

Application ends: September 30, 2026

Job Description

REQUIREMENTS

High school diploma or equivalent. B.A., B.S. in Accounting, Business or Finance from an accredited university, or equivalent experience of 2-5 years minimum performing Payroll, HR, and/or accounting functions.

Minimum 2-5 years of related experience (Payroll, HR, accounting, billing, finance, administrative support).

Basic understanding of payroll practices and a willingness to learn wage and hour laws, FLSA, tax withholding rules, garnishments, benefits deductions, and paid leave regulations.

Familiarity with payroll systems, HRIS platforms, or timekeeping software; ability to learn new systems quickly with training.

Proficient computer skills, including Microsoft Excel (basic formulas, sorting, filtering), Windows, and general office software.

RESPONSIBILITIES

Perform assigned payroll and expense processing tasks for each pay period with precision and timeliness.
Monitor and maintain the Payroll email inbox, providing prompt responses to routine inquiries and escalating complex issues as necessary.
Deliver exceptional customer service by addressing basic payroll questions and explaining standard policies and procedures.
Review and input hours worked, hours not worked, and basic pay or deduction items with accurate data entry and documentation.
Assist in preparing preliminary payroll audits and final payroll reports, identifying discrepancies and collaborating with senior team members for resolution.
Support the processing and distribution of live checks and direct deposits, ensuring accuracy and timely delivery.
Assist with calculating standard payroll deductions and escalate complex issues to senior staff.
Assist with paid leave entry and reporting within the HRIS system, ensuring adherence to company policies.
Support payroll tax processes and escalate complex tax matters to senior payroll staff.
Assist in reviewing payroll general ledger entries and fund distribution reports, reporting discrepancies to the Lead Payroll Administrator or Payroll Supervisor.
Collaborate with Accounting, HR, and Operations to provide payroll information and support as needed.
Assist with audit requests and nonprofit or grant reporting tasks by organizing payroll data.