Operations Coordinator

Job Description

REQUIREMENTS

• 2+ years of experience in HR operations, payroll coordination, workforce administration, or a similar role. (Government contracting experience preferred, but not required)
• Strong proficiency in Microsoft Excel or Google Sheets for tracking and reporting
• Experience working in an HRIS or timekeeping system (ADP Workforce Now experience strongly preferred)
• Ability to manage multiple priorities simultaneously without dropping details
• Clear, professional written communication as you will be in contact with employees, supervisors, and internal teams daily

Preferred

• Experience supporting government contractors, staffing firms, or multi-site operations
• Familiarity with semi-monthly and weekly payroll cycles
• Exposure to contract-specific or project-specific workforce policies

RESPONSIBILITIES

Timekeeping

• Send weekly time entry reminders and follow up on missing or incomplete time across all active contracts
• Verify that timesheets requiring supervisor signatures match ADP entries and are properly collected before payroll
• Approve time in ADP and assign holiday hours when required
• Communicate with onsite supervisors to get approvals for time reports, corrections, and adjustments
• Work with Accounting on missing time reports, approval reports, and final pre-payroll sign-off
• Communicate directly with employees on rejected time entries and corrections needed

Time Off Processing

• Ensure employees follow the correct time-off request procedures for their specific project procedures vary significantly across contracts
• Check time-off calendar availability and submit requests to clients for approval or denial
• Coordinate with onsite supervisors and leads on other projects to confirm time-off approvals
• Approve or deny requests in ADP and communicate outcomes to employees in writing
• Maintain time-off tracking logs and project calendars

Attendance Tracking

• Receive and respond to attendance point updates or inquiries from onsite supervisors
• Apply attendance points to the tracker when timecards or communications indicate unapproved absences
• Notify project management when an employee reaches a warning or disciplinary action threshold

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