Operations Assistant

Job Description

REQUIREMENTS

• Bachelor’s degree in Business, Communications, Marketing, or related field preferred
• 0–2 years of professional experience in administrative support, operations, research, or coordination roles
• Strong organizational and time-management skills
• Proficiency with Microsoft Office or Google Workspace
• Ability to manage multiple tasks and maintain accurate documentation
• Organization and attention to detail
• Documentation and records management
• Research and information gathering
• CRM and digital platform administration
• Internal coordination and communication

RESPONSIBILITIES

Administrative & Operational Support

• Provide day-to-day administrative support for operational and engagement activities
• Organize internal files, documentation, and shared resources
• Coordinate internal meetings, agendas, and follow-up notes as needed
• Assist with preparation and formatting of internal presentations and reports

Documentation & Agreement Support

• Assist with preparation, organization, and tracking of NDAs and CSAs
• Maintain organized documentation of agreements and internal records
• Ensure proper storage and version control of agreements and supporting documents
• Track document status and assist with internal approval processes

Systems & Platform Management

• Maintain and organize HubSpot CRM records, including updating contact and company data and cleaning outdated or duplicate entries
• Support general HubSpot housekeeping and data organization
• Assist with PandaDoc document management, including organizing templates, uploading documents, and tracking agreement status
• Ensure internal systems remain accurate, organized, and up to date

Research & Information Support

• Conduct background research on industries, organizations, or potential opportunities as requested
• Compile research summaries and briefing materials to support internal planning and strategy
• Assist in gathering information for internal reports and leadership updates

Data Tracking & Reporting

• Maintain tracking documents for internal activities and operational updates
• Assist in preparing internal status updates and reporting summaries
• Ensure accurate data entry and record management across systems

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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