Operations Assistant

Job Description

REQUIREMENTS

• Bachelor’s degree required, preferably in Art History, Arts Administration, Business, or a related field, or
• Minimum 3 years of experience either in an art gallery, museum, agency, or organization
• Entrepreneurial talent required
• Experience starting up and/or managing a company required
• Excellent written and verbal communication skills
• Highly organized, with a strong attention to detail and the ability to manage multiple priorities
• Self-starter and works well in a team environment

RESPONSIBILITIES

• Serve as executive assistant to the owner by managing and prioritizing daily tasks, tracking deadlines, providing proactive reminders and follow-up to ensure smooth workflow
• Support sales by responding to inquiries, creating polished tear sheets (PDFs of available artworks with pricing), and preparing invoices
• Manage artwork inventory, contact database, and file organization in Dropbox
• Oversee the production and fulfillment of our print business, working closely with our print vendor. Communicate timelines and expectations clearly to clients
• Maintain strong relationships with our network of galleries and print dealers
• Coordinate logistics with partner galleries, couriers, and photographers as needed
• Offer administrative support to Marketing team members and participate in collaborative daily group meetings to discuss projects
• Assist with general administrative tasks and special projects as needed

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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