Microsoft Office Administrative Specialist

Job Description

REQUIREMENTS

• 3–7 years of administrative, executive support, or project coordination experience
• Advanced proficiency in Microsoft Office Suite, specifically:
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Project
• Microsoft Word
• Experience creating executive-level presentations, reports, dashboards, and project documentation
• Experience with Adobe Acrobat or similar document management tools
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail

Preferred

• Microsoft Office Specialist (MOS) certification(s) in Excel, PowerPoint, Project, or Word
• Experience supporting senior executives or leadership teams
• Experience in corporate, government, consulting, or professional services environments
• Familiarity with project management methodologies and reporting processes
• Experience managing schedules, project timelines, and reporting deliverables

RESPONSIBILITIES

Executive & Administrative Support

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements
• Coordinate internal and external meetings, including preparing agendas, briefing materials, and follow-up documentation
• Screen and prioritize emails, calls, and correspondence on behalf of executives
• Prepare executive summaries, reports, presentations, and briefing packages
• Maintain confidentiality while handling sensitive information and communications

Microsoft Office & Technical Support

• Develop high-quality executive presentations and visual briefings using Microsoft PowerPoint
• Create, maintain, and analyze spreadsheets, dashboards, trackers, and reports using Microsoft Excel, including advanced formulas, pivot tables, charts, and data organization
• Utilize Microsoft Project to support project planning, milestone tracking, timelines, resource coordination, and status reporting
• Format and edit professional documents in Microsoft Word, including templates, tables, forms, and complex formatting
• Use Adobe Acrobat or similar tools for document editing, formatting, conversion, and distribution

Project Coordination & Operational Support

• Assist with project coordination activities, including tracking deliverables, deadlines, milestones, and action items
• Maintain project schedules, status updates, and reporting documentation
• Organize and maintain electronic files, records, and documentation systems
• Support onboarding activities, event coordination, and team logistics as needed
• Prepare expense reports, invoices, and basic budget tracking documentation

Communication & Collaboration

• Serve as a liaison between executives, staff, clients, and external stakeholders
• Draft, edit, and proofread professional correspondence and internal communications
• Ensure timely follow-up on assignments, deliverables, and executive requests
• Collaborate across teams to support operational and administrative initiatives

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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