Land Records Indexing Agent

Job Description

REQUIREMENTS

• Strong attention to detail and data accuracy
• Experience with data entry, document indexing, or records management
• Ability to review and interpret legal or structured documents
• Basic computer and database entry skills
• Ability to perform repetitive work while maintaining accuracy
• Reliable attendance and ability to meet project deadlines

Preferred

• Experience working with land records or courthouse documents
• Familiarity with the Public Land Survey System (PLSS) or Section–Township–Range (STR) legal descriptions
• Experience in oilgas, mineral title, or land research
• Background in title companies, abstracting, paralegal work, project production, and/or records management

RESPONSIBILITIES

• Review digitized images of historical courthouse land records.
• Extract and enter key indexing information into the project database.
• Identify and index Grantor and Grantee names from recorded documents.
• Capture important document details including:
  • Instrument type
  • Recording date
  • Instrument number or book/page reference
  • Section, Township, and Range legal descriptions
• Verify that indexed information matches the corresponding document images.
• Follow established indexing standards and project procedures.
• Flag illegible, incomplete, or unclear documents for review.
• Maintain daily productivity and quality expectations.

Production Expectation

• Maintain a high accuracy rate (98–99%) when entering data.
• Consistently follow project indexing standards and quality guidelines.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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