Executive Assistant

Assistant

Dubai

September 18, 2026

Application ends: December 17, 2026

Job Description

REQUIREMENTS

Bachelor’s degree in Business Administration, Management, Communications, or a related field.
3–5+ years of experience in an Executive Assistant, Operations Coordinator, Project Coordinator, or similar role supporting senior leadership.
Fluent in both English and Arabic, with excellent verbal and written communication skills.
Minimum typing speed of 60 words per minute (WPM) with a high degree of accuracy.
Proven experience managing executive calendars, travel arrangements, meetings, and administrative operations in a fast-paced environment.
Strong organizational, time management, and multitasking skills, with the ability to manage competing priorities effectively.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong attention to detail and ability to prepare professional reports, presentations, and executive documentation.
Ability to coordinate cross-functional initiatives, track action items, and ensure timely follow-up on key deliverables.

RESPONSIBILITES

Manage complex calendars, scheduling meetings, conference calls, board reviews, and cross-functional discussions for senior leadership and key stakeholders.
Prioritize time-sensitive requests and coordinate with multiple departments to ensure effective use of executive time and alignment across business functions.
Act as a central point of coordination between the Chairman, executive leadership, and operational teams, ensuring seamless communication and timely follow-up on key initiatives.
Collaborate with department heads to monitor operational priorities, track project progress, and ensure action items are completed within agreed timelines.
Prepare, edit, and format reports, presentations, board materials, meeting agendas, minutes, and executive correspondence.
Maintain structured digital and physical filing systems, ensuring accurate document management, version control, and information accessibility.
Support strategic projects and operational initiatives by conducting research, gathering data, preparing analysis, and coordinating project milestones.
Facilitate cross-functional collaboration and assist in driving alignment on business objectives, operational improvements, and executive directives.
Monitor departmental updates, compile status reports, and provide leadership with clear visibility into ongoing projects and operational performance.
Handle confidential and sensitive information with the highest level of discretion, professionalism, and integrity.
Represent the executive office professionally in all internal and external interactions while maintaining strong relationships across the organization.
Provide ad hoc support for special projects, executive requests, leadership meetings, and company-wide initiatives as required.