Document Controller

Job Description

REQUIREMENTS

• Bachelor’s degree in Business, Engineering, or a related field.
• Minimum 5 years of experience as a Document Controller, with exposure to Executive Assistant or senior administrative support responsibilities.
• Experience in the Construction, Interior Fit-Out, or related industry.
• Strong knowledge of document control procedures, project documentation, and document management systems (Aconex, Procore, EDMS, or similar).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, communication, multitasking, and time management skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong interpersonal skills with the ability to coordinate effectively with clients, consultants, subcontractors, and senior management.

RESPONSIBILITES

• Manage, track, distribute, and archive project documents and correspondence.
• Maintain document control registers and version control systems.
• Coordinate RFIs, shop drawings, material submittals, and approvals.
• Provide executive support including calendar management, meeting scheduling, travel arrangements, and preparation of reports and presentations.
• Support project managers and senior management with administrative and coordination activities.
• Ensure accurate record-keeping and compliance with company procedures.

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