Construction Administrative Coordinator

Job Description

REQUIREMENTS

• 3+ years of experience in labor compliance, certified payroll, union coordination, or construction administrative support
• Demonstrated working knowledge of LCPtracker and DIR (eCPR) systems
• Hands-on experience preparing and submitting certified payroll reports (CPRs) and DAS 140/142 forms
• Experience supporting weekly payroll processing in a construction or trades environment
• Familiarity with union dispatch processes, collective bargaining agreements, and trust fund reporting
• Proficiency in Microsoft Excel, including pivot tables, lookups, and data cleanup
• Strong organizational skills with the ability to manage multiple deadlines and priorities
• Excellent written and verbal communication skills
• Familiarity with SharePoint, Microsoft Teams, and construction accounting systems

RESPONSIBILITIES

• Manage all LCPtracker and DIR submissions to ensure prevailing wage and prompt payment compliance
• Prepare and submit DAS 140/142 forms, certified payroll reports (CPRs), fringe benefit statements, non-performance reports, and apprentice certificates
• Upload trust payment documentation to LCP systems and monitor compliance status across active projects
• Serve as the primary point of contact for labor compliance inquiries and audit requests
• Coordinate union dispatch, layoffs, pay-offs, hiring, and terminations with field supervisors and union halls
• Prepare project assignment and completion letters; maintain call-out rosters and hire/no-hire lists
• Register projects under applicable agreements (non-MLA, private, landscaping, utility, etc.)
• Act as liaison between Bancroft, union representatives, and project field teams
• Perform daily WIW (Work-in-Week) data pulls and manage weekly G&A timesheet entry for crews and management
• Coordinate timesheet submissions and submit weekly payroll summaries to accounting
• Review payroll data for accuracy, prevailing wage alignment, and proper job coding
• Support final payroll reconciliation (“handshake”) with accounting
• Trust Fund Reporting: Generate G&A reports using pivot tables to track payments and hours by agreement, project, and employee; submit to accounting by the 5th and coordinate trust fund payments by the 15th
• Invoicing & Audits: Support PMs/PEs with invoice generation, waivers, and Caltrans/public works audit preparation
• Expense Tracking: Review fuel card and project expenses; coordinate receipts and job coding with accounting

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