Clinical Data & Records Specialist – Remote

Job Description

REQUIREMENTS

• High school diploma or GED required; Associate’s degree in Healthcare Administration, Health Information Management, Business Administration, or a related field preferred.
• Minimum of two (2) years of experience in healthcare administration, medical records, health information management, data management, office administration, or a related field.
• Strong attention to detail with exceptional accuracy.
• Excellent computer proficiency, including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Experience working with electronic databases and digital document management systems.
• Strong organizational and time-management skills.
• Ability to work independently while managing multiple priorities in a remote environment.
• Must reside in the United States and be legally authorized to work in the United States.
• Reliable high-speed internet connection and a dedicated professional home office.

Preferred

• Previous experience in home care, home health, hospice, healthcare administration, or medical office operations.
• Familiarity with electronic health records (EHR), EMR systems, CRM platforms, or healthcare management software.
• Knowledge of HIPAA regulations, healthcare documentation standards, and record retention practices.
• Experience supporting quality assurance or compliance initiatives.
• Bilingual candidates are encouraged to apply.

RESPONSIBILITES

Clinical Records Management

• Maintain accurate electronic records for clients, caregivers, and agency operations.
• Review incoming documentation to ensure accuracy, completeness, and compliance with agency standards.
• Update client and employee records as new information becomes available.
• Organize and maintain secure digital filing systems.
• Monitor records for missing documentation and coordinate follow-up with appropriate departments.

Data Management & Documentation

• Enter, verify, and update information in electronic databases and agency software.
• Audit records to identify inconsistencies, duplicate information, or incomplete documentation.
• Prepare reports, spreadsheets, and operational summaries for agency leadership.
• Maintain organized documentation that supports daily operations and regulatory compliance.
• Assist with document scanning, indexing, electronic filing, and record retention.

Administrative Operations

• Support administrative projects that improve workflow and operational efficiency.
• Assist with onboarding documentation and employee record maintenance.
• Prepare forms, letters, reports, and other administrative documents.
• Respond to internal requests for documentation and information in a timely manner.
• Collaborate with multiple departments to ensure accurate recordkeeping.

Compliance & Quality Assurance

• Maintain confidentiality of client, caregiver, employee, and agency information at all times.
• Ensure documentation complies with HIPAA requirements and agency policies.
• Support quality assurance initiatives through routine record reviews and documentation audits.
• Assist with preparing documentation for regulatory reviews, surveys, and internal audits.
• Help identify opportunities to improve documentation processes and record accuracy.

Team Collaboration

• Work closely with agency leadership and administrative staff to support operational goals.
• Participate in virtual meetings, departmental training, and process improvement initiatives.
• Communicate professionally and effectively with internal team members.
• Perform additional administrative responsibilities as assigned.

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