AP and AR Clerk

Job Description

REQUIREMENTS

• Proven experience in corporate accounting or governmental accounting environments with a focus on accounts payable and receivable functions
• Familiarity with accounting software such as QuickBooks, Sage, Spruce, Xero, PeopleSoft, or UltiPro is highly preferred
• Strong understanding of GAAP standards and financial concepts related to bookkeeping and journal entries
• Experience working with payroll management systems like ADP or Paychex is a plus
• Knowledge of financial systems such as Workday or Kronos for timekeeping and payroll processing is advantageous
• Demonstrated ability to perform account reconciliation, balance sheet analysis, and account analysis efficiently
• Excellent data entry skills with high accuracy (10 key typing proficiency) and attention to detail
• Ability to interpret financial data accurately while maintaining confidentiality in accordance with SOX controls

RESPONSIBILITIES

• Process and verify invoices, expense reports, and purchase orders with precision using accounting software such as Sage, Xero, or PeopleSoft
• Manage accounts receivable by generating invoices, tracking payments, and following up on overdue accounts to ensure steady cash flow
• Handle accounts payable by reviewing vendor bills, preparing payment runs, and reconciling statements in accordance with GAAP (Generally Accepted Accounting Principles)
• Perform account reconciliations for the general ledger, balance sheets, and subsidiary ledgers to ensure data accuracy
• Maintain detailed records of all transactions, including journal entries and double-entry bookkeeping entries
• Support month-end closing activities through accurate data entry and account analysis
• Assist with audit preparations by providing documentation related to AP/AR transactions and ensuring compliance with SOX (Sarbanes-Oxley Act) controls
• Collaborate with cross-functional teams on budgeting, tax filings, and financial reporting projects

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