Administrative Support Assistant

Job Description

REQUIREMENTS

• Bachelor’s degree preferred; equivalent combination of education and relevant professional experience will be considered
• Two or more years of administrative support experience preferred
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Comfortable working with online systems, databases, and website platforms
• Ability to prioritize tasks, manage deadlines, and work independently
• Professional demeanor and strong attention to detail
• Experience supporting executive leadership preferred

RESPONSIBILITES

• Provide direct administrative support to the Executive Director
• Manage calendars, schedule meetings, and coordinate appointments
• Arrange travel accommodations and prepare itineraries as needed
• Prepare correspondence, reports, meeting materials, and presentations
• Maintain organized electronic and physical filing systems
• Assist with document management and record retention
• Support accounts receivable follow-up and administrative tracking
• Monitor incoming emails and assist with follow-up communication
• Coordinate internal meetings and assist with board and committee logistics
• Assist with basic website content updates and coordination with vendors as needed
• Provide administrative support to other departments and staff, as needed, to help ensure continuity of operations and organizational support
• Support special projects and operational initiatives
• Maintain confidentiality with sensitive organizational and personnel matters
• Perform other administrative duties as assigned

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