Administrative Assistant (contract)

Job Description

REQUIREMENTS

• 2-4 years of administrative support experience
• Demonstrated experience supporting senior-level executives
• Proven track record of stable employment tenure without frequent job changes
• Experience coordinating across multiple time zones preferred
• Advanced calendar management and scheduling coordination
• Expense management and reporting proficiency
• Event logistics support and coordination
• Strong organizational and time management abilities
• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision
• Flexibility to accommodate different time zones
• Attention to detail and accuracy
• Proficiency with standard business software and tools
• Discretion and ability to handle confidential information

RESPONSIBILITIES

• Manage complex schedules and calendars for two senior leaders across different time zones
• Coordinate comprehensive travel arrangements for leadership team members
• Process business expenses and maintain accurate expense reporting
• Coordinate meetings and events for each manager’s respective team
• Support global off-campus meeting requests and logistics
• Book and organize team calls and virtual meetings
• Arrange event logistics including organizing contacts and coordinating details
• Provide administrative support for special projects as assigned
• Serve as a point of contact between leadership and internal stakeholders

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