Administrative Assistant

Job Description

JOB DETAILS

REQUIREMENTS

• High school diploma/GED or equivalent
• Two years of administrative experience
• Immigration sponsorship is not available for this position

Preferred

• Bachelor’s degree
• Intermediate proficiency in MS Office (Outlook, Excel, PPT)
• Experience successfully managing multiple, competing priorities to meet deadlines
• Excellent verbal and written communication skills, with a strong customer service focus
• Organizational skills and attention to detail
• Experience anticipating needs, being resourceful, and using sound judgment and tact
• Critical thinking, analytical, and problem-solving skills
• Learning agility; Experience quickly gaining knowledge of organizational operations, procedures, and staff
• Experience working independently, as well as collaborating in a team environment
• Reliability, flexibility and approachability
• Process oriented, adaptable, reliable, flexible and approachable

RESPONSIBILITIES

• Perform general administrative duties in support of individuals, teams, and business processes
• Compile and analyze basic information for inclusion in reports or presentation materials; prepare charts, graphs, and tables as needed
• Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials
• Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there
• Support financial processes such as corporate card reconciliation, invoice tracking, and budget planning
• Arrange domestic and international travel, including visa processing
• Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations
• Assist with processing legal contracts and maintaining accurate customer master data
• Compile and edit presentation content from multiple sources and distribute reports to stakeholders
• Maintain agendas, action item lists, and program plans, escalating issues when needed
• Respond to routine correspondence following established procedures
• Create and manage SharePoint sites and shared drives to keep teams organized
• Communicate proactively to meet internal and external client needs
• Maintain key relationships with customers and internal departments to understand and support customer expectations
• Assist with customer issue resolution, including invoice discrepancies, reporting, and service concerns
• Provide back-up support to other administrative team members as needed
• Organize and maintain office systems, supplies, and equipment

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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