Administrative Assistant

Job Description

JOB DETAILS

REQUIREMENTS

• High school diploma or equivalent
• Strong attention to detail and accuracy
• Good organizational and time-management skills
• Effective written and verbal communication skills
• Demonstrated ability to handle confidential information with discretion
• Availability to work up to 20 hours per week
• Unable to work with 3rd party candidates or agencies.
• Experience with administrative support, bookkeeping, or finance-related tasks
• Familiarity with data entry and financial systems
• Experience using QuickBooks and Stripe is a plus
• Proficiency in Microsoft Excel, including basic formulas and data entry
• Ability to handle confidential and sensitive financial information professionally

RESPONSIBILITIES

• Accounts Receivable Support: Maintain accurate customer records, prepare and distribute customer invoices, follow up on past-due balances, respond to customer inquiries, and assist with customer and vendor onboarding documentation.
• Accounts Payable Support: Distribute vendor onboarding forms, provide W-9 forms upon request, and respond to vendor inquiries in a timely and professional manner.
• Finance & Administrative Support: Enter and track company expenses, perform accurate data entry in Stripe and QuickBooks, assist with bookkeeping and financial record maintenance, and provide general administrative and financial support to the Administration & Finance department as needed.

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