Admin Coordinator

Job Description

REQUIREMENTS

• Must have completed 12 years of schooling or equivalent.
• Have 4+ years of experience in administration or general administration.
• Possess proven experience as an office administrator, office assistant, or in a similar role.
• Demonstrate outstanding communication and interpersonal abilities.
• Have excellent organisational skills with strong attention to detail.

RESPONSIBILITES

• Ensure administrative activities and outputs comply with department procedures, standards, and corporate policies, while maintaining accuracy and consistency.
• Coordinate administrative requests, resources, mail, and equipment to support departmental requirements, daily operations, and corporate events.
• Maintain and update departmental databases and systems, ensuring accurate recording, timely data entry, and preparation of reports for management use.
• Respond to employee and customer requests, managing transactions and queries in a timely manner; escalate where necessary and communicate outcomes effectively.
• Process and validate departmental transactions, including audits, checks, and reconciliations of corporate expenses, ensuring compliance and accuracy in documentation.
• Manage the issue, tracking, and utilisation of supplies, fixtures, and facilities to ensure availability and safe use in line with operational requirements.
• Coordinate the planning and delivery of internal and external conferences, events, and photoshoots, ensuring all logistical requirements are effectively managed.
• Coordinate inductions and training for new joiners, ensure materials remain up to date, recommend process improvements, and support the team through effective task allocation and clear communication of procedural updates.

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