Accounts Payable Specialist

Job Description

REQUIREMENTS

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• Minimum of 1 year of experience in accounts payable or a similar accounting support role
• Strong analytical, organizational, and problem‑solving skills with exceptional attention to detail
• Proficiency with Microsoft Office Suite, particularly Excel
• Excellent written and verbal communication skills
• Ability to build strong relationships across all levels of the organization
• Ability to apply general accounting principles to specific tasks and challenges
• Demonstrated commitment to integrity, accuracy, and internal controls
• Preferred Skills

• Experience with NetSuite ERP
• Experience with Ramp or similar AP automation/spend management platforms
• Prior experience supporting month-end close processes

RESPONSIBILITIES

• Own the complete accounts payable cycle, including invoice entry, coding, approvals, and payment processing.
• Manage vendor relationships, resolve discrepancies, and ensure timely and accurate communication.
• Lead weekly check runs and electronic payment processes, maintaining strong internal controls.
• Manage the Purchasing Board and respond promptly to vendor and internal purchase inquiries.
• Monitor and maintain the AP aging report, ensuring timely payments and supporting cash flow management.
• Maintain W‑9s, vendor contracts, and other compliance documentation.
• Prepare and file annual 1099 forms in accordance with IRS guidelines.
• Oversee and enhance AP controls, including AP workflow/automation tools (e.g., Ramp, NetSuite AP automation).
• Assist with purchasing coordination and office supply procurement.
• Assist with month-end closing activities related to AP, including accruals and prepaid schedules.
• Prepare and reconcile select balance sheet accounts, such as vendor statements, accrued liabilities, and prepaid/recurring payments.
• Support general ledger maintenance through AP-related journal entries.
• Participate in internal control improvements and documentation initiatives.
• Collaborate with the accounting team on special projects or process enhancements.

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