Executive Assistant

Job Description

REQUIREMENTS

• 5+ years of Executive Assistant or senior-level administrative experience
• Experience supporting C-suite or senior executive leaders; experience supporting multiple executives strongly preferred
• Significant experience coordinating executive travel and complex itineraries
• Hands-on experience planning corporate events, leadership meetings, offsites or conferences
• Exceptional organizational skills, attention to detail and follow-through
• Strong calendar and meeting-management skills
• Excellent written and verbal communication skills
• Ability to capture meaningful meeting notes, decisions and action items
• Strong judgment, discretion and ability to maintain confidentiality
• Ability to anticipate needs, solve problems independently and take ownership
• Ability to successfully manage competing priorities and pivot quickly when plans change
• Proficiency with Microsoft Outlook, Teams, Word, Excel and PowerPoint
• Ability to travel as needed
• Must reside in Northwest Arkansas and be available for in-person meetings, events and Executive Team activities as needed

RESPONSIBILITES

• Provide high-level administrative support to the CEO, CFO, CRO and CGO
• Manage complex calendars, scheduling priorities and meeting coordination across multiple executives
• Coordinate frequent executive travel, including flights, hotels, transportation and detailed itineraries
• Plan and coordinate Executive Team meetings, leadership offsites, company events and other in-person gatherings
• Coordinate venues, catering, accommodations and other event logistics
• Prepare agendas, meeting materials, presentations and other supporting documents
• Attend key meetings, take detailed notes, document decisions and action items, and coordinate follow-up
• Manage last-minute travel and scheduling changes and proactively troubleshoot issues
• Organize and maintain Executive Team documents, meeting materials and other important information
• Coordinate expense reports and other executive administrative needs
• Communicate professionally with internal leaders, employees, vendors and external partners on behalf of executives
• Anticipate the needs of the Executive Team and proactively identify solutions
• Support special projects and other Executive Team priorities as needed

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