Events Coordinator

Job Description

REQUIREMENTS

• A bachelors degree in marketing and/or one to three years’ relevant experience in corporate events. Healthcare experience a plus.
• Ability to travel up to 25% of the time
• Strong verbal, written, and interpersonal communicator
• Willingness to continuously improve existing skills and explore new ones
• Exceptional organizational skills with sharp attention to detail
• Ability to meet deadlines across multiple projects with overlapping timelines
• Confidence, self-motivated, and a positive attitude
• Desire for growth in the marketing and/or events field
• Critical thinker with the ability to problem solve
• Self-sufficient and resourceful, but a strong collaborator
• Calm under pressure
• Proficiency with Microsoft Office tools (especially PowerPoint and Excel)
• Open to learning and stepping outside comfort zone
• Cvent and Asana experience preferred

RESPONSIBILITES

• Support planning and logistics for internal and external events, including industry conferences, sales-driven events, executive programs, client meetings, and employee recognition activities.
• Coordinate event administration, including attendee registration, exhibitor orders, vendor onboarding, shipping, tracking, and materials management.
• Prepare and maintain event documentation, including internal briefing documents, communication drafts, training resources, and meeting support materials.
• Manage swag, including orders, inbound and outbound requests, inventory tracking, and fulfillment through Reachdesk or other designated platforms.
• Support event budget tracking by monitoring expenses, processing purchase orders and invoices, managing P-card purchases, and completing receipt reconciliation and reporting.
• Assist with event-related research, including venue, vendor, promotional, incentive, and attendee experience needs.
• Compile post-event reporting, including campaign tactics, outcomes, internal survey responses, and key learnings to support continuous improvement.
• Provide on-site event support as needed, including booth setup and dismantle, materials coordination, staffing support, and VIP or special event logistics.
• Complete all responsibilities as outlined in the annual performance review and/or goal setting.
• Complete all special projects and other duties as assigned.
• Must be able to perform duties with or without reasonable accommodation.

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