Accounts Payable / Financial Operations Specialist

Job Description

REQUIREMENTS

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 2 years of accounts payable, accounting, finance, or financial operations experience.
• Strong understanding of accounting principles and financial processes.
• Experience using ERP or enterprise accounting systems.
• Proficiency with Microsoft Excel, including formulas, pivot tables, and data analysis.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while consistently meeting deadlines.
• High level of accuracy, integrity, and attention to detail.
• Ability to work independently in a remote work environment while collaborating effectively with cross-functional teams.
• Authorization to work in the United States.

Preferred

• Professional accounting certification or progress toward certification (CPA, CMA, or equivalent) is a plus.
• Experience with Oracle, SAP, Microsoft Dynamics, NetSuite, Workday Financials, or similar ERP platforms.
• Knowledge of expense management systems such as Concur or Coupa.
• Experience supporting multi-entity or multi state organizations.
• Previous experience in energy, manufacturing, mining, industrial, or publicly traded organizations is beneficial.

RESPONSIBILITIES

• Process a high volume of vendor invoices accurately and in accordance with company policies.
• Review invoices, purchase orders, receipts, and supporting documentation for accuracy and proper approvals.
• Prepare and process electronic payments, ACH transactions, wire transfers, and check disbursements.
• Maintain vendor records and assist with onboarding new vendors, including required tax documentation.
• Reconcile vendor statements and promptly resolve invoice discrepancies.
• Monitor accounts payable aging and ensure timely payment of financial obligations.
• Assist with monthly, quarterly, and annual financial close activities.
• Prepare journal entries and account reconciliations as assigned.
• Support internal and external audits by providing requested financial documentation.
• Maintain accurate accounting records while ensuring compliance with company policies and applicable accounting standards.
• Collaborate with Procurement, Operations, Treasury, and other internal departments to resolve payment and invoice issues.
• Analyze financial data to identify trends, process improvements, and cost-saving opportunities.
• Participate in financial reporting projects and process improvement initiatives.
• Protect confidential financial and business information.
• Perform other accounting and finance-related duties as assigned.

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