Maintenance Coordinator

Coordinator

Dubai

June 16, 2026

Application ends: September 14, 2026

Job Description

REQUIREMENTS

Bachelor or Master level education
3-5 years of experience in logistics coordination, supply chain administration, or asset/maintenance support, with specific experience handling database tracking, insurance claims, or contract administration
Chemical Engineering, Mechanical Engineering, or a related field (training or certification)
Familiarity with international shipping documentation (Sea Waybills, Certificates of Origin, Commercial Invoices) and basic customs clearance processes
Comfortable reading vendor contracts, processing Purchase Requisitions and Good Receipt Notes, and managing the documentation requirements of corporate insurance providers
exceptionally detail-oriented with a strong ability to manage high-volume data entry, track reimbursements accurately, and organize compliance certificates without errors
Highly proficient in standard office software (Google Workspace/Google Sheets). Experience with Power BI

RESPONSIBILITIES

Maintenance Plan Tracking as the daily owner of the global Maintenance Plan trackers (covering both Regulatory and Corrective maintenance)
Asset Visibility: Continuously update the location and status of ISO containers within the plan (e.g., identifying which tanks are at the affiliate site, en route to the maintenance facility, or currently in the yard)
Maintain the strict accuracy of the Maintenance Database tracking sheets by logging critical milestones: Inputting “Actual Date in Yard” (In/Out); Logging start and end dates based on Daily Work Records; Updating maintenance statuses to ensure real-time visibility for the logistics team
Closure Tracking: Ensure all administrative boxes are checked to formally close a regulatory or corrective maintenance cycle in the system once the physical work is complete
Regulatory Compliance Docs: Receive, process, and accurately file updated Bureau Veritas (BV) certificates following regulatory maintenance, ensuring they are correctly named and stored in the shared drive
Forecasting & Dispatch: Coordinate with the warehouse/technical team to ensure spare parts are dispatched in advance to maintenance suppliers
Documentation Preparation: Generate and manage all required shipping documentation for spare parts, including Delivery Advices, Commercial Invoices, and Certificates of Origin
Procurement Workflow: Create Purchase Requisitions (PR) and Good Receipt Notes (GRN) within the company’s ERP system for all maintenance activities to ensure budgets are tracked accurately
Claims Management: Open insurance claims for damaged ISO containers and gather all required documentation (photos, incident reports, technical assessments) from various stakeholders
Tracking & Closure: Monitor the complete lifecycle of the open cases under the ALGH Insurance Process. Track reimbursement timelines, follow up with insurance providers, and ensure case closures are properly logged
Contract Reviews: Act as the administrative liaison between the Operations & Technical Manager, Procurement, and Legal. Assist in reviewing maintenance supplier contracts, ensuring technical scopes of work and service level agreements align with legal/procurement standards
Supplier Follow-Up: Act as the communication bridge between Logistics and the Maintenance Workshops. Follow up with suppliers to confirm ISO containers have safely arrived at the maintenance facilities
Customer Feedback Routing: Receive initial customer complaints regarding ISO conditions. Log the feedback, retrieve the closed maintenance reports, and route to the appropriate technical lead to issue official replies
Cross-Functional Alignment: Work closely with global logistics coordinators to confirm ETAs, handle depressurization instructions, and communicate the operational readiness of tanks post-maintenance