Payroll & Data Verification Assistant

Assistant

Remote

June 9, 2026

Application ends: September 7, 2026

REQUIREMENTS

Experience:
- Minimum 1–2 years of administrative experience in medical billing, data entry, or coding.
- Experience in healthcare, behavioral health, or a related field is a plus.
Technical Skills:
- Proficient in Microsoft Excel (filtering, sorting, data manipulation, pivot tables, formulas). Running reports until completion.
- Comfortable learning and navigating various systems (e.g., NPA by Ensora Health platform).
- Experience using NPA Program by Ensora Health is a plus

RESPONSIBILITIES

Manage appointment administration and assist with NPA form updates for Supervisors (SVs) and Program Directors (PDs), primarily during NPA locking periods.
Run daily FLEX reports to identify billing corrections and payroll updates; send locking instructions to new staff.
Send email and text reminders to staff regarding NPA or payroll needs.
Support drive time, mileage, and lunch verification and ensure accurate entry.
Maintain and update the Drive Time/Mileage (DT/M) tracker as corrections are made for graduation programs.
Organize and maintain the Payroll Support Thread, ensuring bi-weekly reports and verifications are accurate to close and finalize payroll.
Provide support during payroll processing, including scheduling support for payroll-related needs.
Assist with ROI (Release of Information) and Change of Address follow-up with clinical staff.
Prepare and track Parent Verification Forms (PVFs) for NBRC/CCS, organizing forms and following up with guardians.
Update session locations based on Change of Address tracker.
Assist in final overtime/mileage verification for payroll.
Set up Parent Portal access as needed.
Maintain and update the ABA email roster for monthly newsletters.
Support termination verification, including following up on Staff Status updates for the NPA roster.
Provide training support as needed.
Assist with additional administrative tasks as required.