Executive Assistant

Job Description

REQUIREMENTS

• Strong English proficiency is required.
• A bachelor’s degree is preferred, though relevant experience is weighted more heavily than a degree.
• Experience in executive assistance, operations, or project coordination.
• Strong organisational and systems thinking skills.
• Hands-on experience with tools such as Notion, Task-Manager, or similar tools.
• Comfortable using AI tools (such as ChatGPT or Claude) to work faster and smarter — not just occasionally, but as a regular part of how you get things done.
• High attention to detail and a consistent track record of reliability.
• Ability to manage multiple priorities without losing focus.
• Clear, professional communication with strong follow-through.
• Comfortable working independently with minimal day-to-day supervision.
• Calm under pressure and execution-focused by default.
• Genuine curiosity about AI tools and technology — hands-on experience with AI assistants (such as ChatGPT, Claude, or similar) is a strong advantage; a drive to learn and apply AI in day-to-day work is equally valued.

RESPONSIBILITIES

• Own the founder’s calendar through strategic time-blocking and scheduling.
• Run structured daily and weekly planning routines to keep priorities sharp.
• Track tasks, deadlines, and follow-ups across all active projects.
• Maintain and continuously improve systems in Notion, Task-Manager, or similar tools.
• Proactively follow up on pending items before they become blockers.
• Keep clarity across multiple concurrent workstreams.
• Identify operational inefficiencies and suggest practical improvements.
• Use AI tools (Chatgpt, Claude etc.) actively to speed up research, drafting, summarising, and day-to-day tasks.
• Provide general execution support across business operations as needed.

Are you interested in this position?

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