Accounts Payable Specialist

Job Description

REQUIREMENTS

• Proven experience in accounts payable functions within a corporate or public accounting environment.
• Familiarity with financial software such as Workday, Paychex, Sage, or UltiPro is highly desirable.
• Strong understanding of accounting concepts including debits & credits, double entry bookkeeping, and general ledger reconciliation.
• Knowledge of payroll management systems like Kronos or ADP, along with benefits administration processes.
• Experience working with various accounting tools such as QuickBooks, Quicken, PeopleSoft, or Ceridian is advantageous.
• Demonstrated ability to perform detailed data entry with high accuracy (10 key typing skills).
• Understanding of SOX compliance requirements and internal control procedures related to accounts payable.
• Excellent analysis skills combined with a solid foundation in financial concepts relevant to corporate or governmental accounting. 

RESPONSIBILITIES

• Process and verify vendor invoices using various accounting software such as Workday, SAP, or QuickBooks, ensuring accuracy and timeliness.
• Reconcile accounts payable transactions with the general ledger and ensure proper documentation for audit purposes.
• Manage the approval workflow for payments, adhering to internal controls and SOX compliance standards.
• Maintain vendor records within HRIS and payroll systems like ADP or Ceridian, ensuring data accuracy.
• Prepare journal entries related to accounts payable activities and assist in month-end closing procedures.
• Collaborate with procurement and finance teams to resolve invoice discrepancies or payment issues promptly.
• Assist with year-end audit preparations by providing detailed account reconciliations and supporting documentation.
• Support benefits administration and non-profit accounting functions as needed, leveraging knowledge of GAAP and governmental accounting standards.

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