Administrative Coordinator

Job Description

REQUIREMENTS

• Embrace our client’s mission
• 1-2 years of administrative experience or equivalent experienced preferred
• Technologically savvy; experience using development CRM databases (Salesforce preferred)
• Experience with workflows (e.g. Zapier) and/or other automation tools is a plus
• Intermediate level experience with Microsoft Office/365
• Meticulous attention to detail
• Excellent spoken and written communication skills
• Strong workload management skills, including organization, time management, prioritization, and problem-solving.
• Ability to work independently in a fast-paced, remote environment across multiple time zones

RESPONSIBILITIES

• Manage the CEO’s calendar, including interfacing with external stakeholders to plan meetings and events.
• Provide logistical support for in-person and virtual board meetings and committee meetings throughout the year.
• Perform administrative functions for members of the senior management team (Va’ad), such as tracking tasks in CRM, scheduling internal and external meetings, and maintaining online files.
• Coordinate development-related travel, including prospecting and preparing materials for CEO and senior program staff.
• Support program and sales teams with information distribution and Salesforce data entry.
• Support the coordination of workflows and automations between our CRM, communication tools, and website forms.

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