Staff Accountant

Job Overview

JOB DETAILS

REQUIREMENTS

• Knowledge in PMS OPERA/POS SYMPHONY/SPA SOFTWARE ZENOTI
• Advance Knowledge in Microsoft Excel
• Minimum one year experience in Resort/Hotel
• Accounting or business degree is preferred

RESPONSIBILITIES

• Prepare Accounts Receivable invoices according to arrival and send invoices to concerned Accounts Receivable daily (With in 24Hours).
• Ensures that all transfers to City Ledger through Income Auditor do agree with the control account.
• Ensures those room rates charged to travel agents are in accordance with the respective contracts.
• Immediately sort out any disputes or discrepancies in rates/ or charges with Financial Controller and pass necessary rebates.
• Update the Accounts Receivable invoices in excel sheets correctly and promptly according to the invoice dispatch.
• Prepare and send out Accounts Receivable outstanding statement monthly.
• Maintain the Accounts Receivable ledger below 60 days outstanding above 93% of the total outstanding.
• Attending weekly credit meeting (In the absence of Financial Controller) and highlighting to Director, Finance the outstanding issues from the collection.
• Check all Pro-Forma invoices before reservations sends out to clients.
• Process all commissionable agents’ commission through “Onyx” on a timely manner, and inform the concerned agent once commission is processed and keep a proper record on this.
• Process all “Skywards” miles report on a weekly basis and keep a proper record on this to cross check the payment, once receive invoice from “Skywards”.
• Check and file all departure Guest Registration Card according to departure date.
• Check all credit card transactions of the day and postings in the system (both Opera and Symphony) according to the bank statement on a daily basis and highlight any discrepancies to Financial Controller to take action.
• Pre pare staff city ledger account on a monthly basis and submit the detailed deduction list to payroll.
• Attend to all inquiries raised by customers relating to payment terms and requests for special billings promptly, professionally and courteously in the absence of the Financial Controller.
• Maintain all documents in proper filing system with easy reference, following the resorts SVS filing system.
• Assist Financial Controller for month end closing (A/R reconciliation, commission reconciliation, moth end provisions, month end JV’s etc.).
• Assist Financial Controller for payment follow-up from Accounts Receivables and handing and shorting out discrepancies related to invoices.
• Maintain full confidentiality over Resorts’ Financial status and other matters as instructed by the Director, Finance.
• Perform Income auditor daily and distribute daily revenue report to the operation, prepare the month end reports (Statistical).
• Reconcile credit cards on a daily basis with the bank and keep Financial Controller informed for any discrepancies and clear them timely.
• Response to all credit card chargeback inquiries timely and keep Financial Controller informed for any loss of credit card chargeback
• Perform any additional duties and/or special projects as requested by the Financial Controller.

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