Payroll specialist

Job Overview

JOB DETAILS

REQUIREMENTS

• Proven experience as a Payroll Specialist or Payroll Manager.
• Solid understanding of accounting fundamentals and payroll best practices.
• Strong knowledge of federal, state, and local regulations relating to payroll.
• Proficient in MS Office and payroll software (e.g., ADP, QuickBooks).
• Excellent analytical and mathematical skills; attention to detail.
• Ability to handle confidentiality in financial and personal matters adeptly.
• Outstanding organizational and time management skills.
• Excellent communication skills, both verbal and written.
• Strong ethics, with an ability to manage confidential data.
• Ability to work independently and prioritize tasks.
• Comfortable with information technology and various financial software.

RESPONSIBILITIES

• Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepare and maintain accurate records and reports of payroll transactions.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitate audits by providing records and documentation to auditors.
• Identify and recommend updates to payroll processing software, systems, and procedures.
• Manage the distribution of paychecks or arrange direct deposits to employees’ bank accounts.
• Prepare financial reports for accounting and auditing purposes.
• Prepare reports detailing payroll expenditure for the Finance department on a regular basis.
• Respond to payroll-related inquiries and resolving concerns.
• Collaborate with Human Resources and Accounting departments to facilitate efficient payroll processing.
• Engaged in continuing education and training to remain proficient in payroll software and legislative updates.

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