Finance Specialist

Job Overview

JOB DETAILS

REQUIREMENTS

• At least five years of experience in nonprofit bookkeeping and financial management.
• Familiarity with accounting software (Xero preferred) and strong digital organizational skills.
• Demonstrated attention to detail, ability to meet deadlines, and commitment to confidentiality.
• Proficiency in Microsoft Excel, Google Workspace, and document management platforms.
• Experience supporting nonprofit or mission-driven organizations.
• Bachelor’s degree in finance, accounting, business, or a related field.
• Working knowledge of GAAP and IRS nonprofit compliance standards is a plus.

RESPONSIBILITIES

• Track and process accounts payable, including collecting and organizing vendor invoices, receipts, and coding instructions for the external accounting firm.
• Enter and reconcile credit card transactions in accounting software (Xero), ensuring proper documentation and alignment with budget codes.
• Monitor bank transactions, flag payments made outside standard workflows; compile necessary documentation for accurate reconciliation.
• Submit and track grant award letters, revenue confirmations, and other financial documents to the external accounting team.
• Assist in preparing audit schedules and supporting documentation for annual and 990 filings.
• Review 1099 reports semi-annually to ensure accuracy before submission by the external accountant.
• Donor and grant reporting and tracking support.
• Coordinate and track international financial transactions, including international payments, currency conversion, and documentation for global contractors and vendors. Ensure compliance with international finance policies and collaborate with program staff to resolve payment or documentation challenges.
• Maintain digital filing systems for contracts, W-9 forms, payment records, and finance policies and procedures.
• Support scheduling, document preparation, and light communications for the finance department workflows.
• Coordinate contract tracking and ensure all independent contractors and vendors have current documentation and agreements.
• Update and manage internal finance workflows, calendars, and checklists to ensure the timely completion of recurring tasks.
• Assist the Director of Finance and Operations in quarterly ledger reviews, special projects, and reporting needs.
• Provide light project management support to track key deliverables and deadlines across finance-related functions.

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